Code Red
Stillwater River Road Closure
Stillwater River Road will be CLOSED Monday, May 1, 2023, and Tuesday, May 2, 2023, from 7:00am-5:30pm. Should you have any questions, please contact the Stillwater County Road and Bridge Department at 406-322-5335.
Notice Invitation to Bid Lease of New Motor Graders
Stillwater County is seeking Sealed Bids for nine (9) new 2024 motor graders with five-year lease contracts and five-year warranties. Bids may be mailed or delivered to Stillwater County Clerk & Recorder at the Stillwater County Courthouse, PO Box 795, 400 E 3rd Ave N, Columbus, MT 59019. All bids must be received no later than 4:00 p.m. on Monday, May 22, 2023. Bids will be opened and read aloud at 9:30 A.M. on Tuesday, May 23, 2023, in the first-floor meeting room of the Stillwater County Courthouse at 400 E 3rd Ave N, Columbus, MT. All sealed bids must be clearly marked “Motor Grader Lease Bid.”
The Bidder’s Package and a detailed list of preferred specifications can be obtained by clicking here or by contacting the Stillwater County Road/Bridge Superintendent by calling (406) 322-5335, between 7:00 a.m. and 5:30 p.m., Monday through Thursday.
No bids may be withdrawn after the scheduled time for public opening of the Bids. The County Commissioners reserve the right to reject any and all bids received, to waive bid irregularities, to postpone the awarding of a contract for a period not exceeding thirty (30) days, and to accept the bid which is in the best interest of Stillwater County.
Publish: 5/04/2023 and 5/11/2023
RFP- Naming Rights of Civic Center Covered Arena
All proposals must be labeled “Stillwater County – Naming Rights Covered Arena – Stillwater County Civic Center” submitted with one (1) original and three (3) copies to the Board of County Commissioners, PO Box 970, Columbus, MT 59019 or delivered to the office, located at the West Annex, 431 Quarry Road, Columbus, MT 59019. Proposals must be received no later than 3:00 p.m. on May 5th, 2023. All Proposals received by this time and date will be opened and acknowledged at 9:30 a.m. on May 9th, 2023 at the Stillwater County Courthouse, Conference Room. Proposals received after the aforementioned time and date will not be considered. A single site visit and tour will be offered to interested parties on May 1st, 2023 at 2:30 p.m. Prospective naming rights partners are encouraged to participate. Contact the Stillwater County Planning office at 406-322-8055 for details. For the full RFP please click here or stop at the Stillwater County Planning office located at 431 Quarry Road, Columbus, MT 59019 for a copy
RFP- Naming Rights of Stillwater County Civic Center Exterior Facade
All proposals must be labeled “Stillwater County – Naming Rights Exterior Facade – Stillwater County Civic Center” submitted with one (1) original and three (3) copies to the Board of County Commissioners, PO Box 970, Columbus, MT 59019 or delivered to the office, located at the West Annex, 431 Quarry Road, Columbus, MT 59019. Proposals must be received no later than 3:00 p.m. on May 5th, 2023. All Proposals received by this time and date will be opened and acknowledged at 9:30 a.m. on May 9th, 2023 at the Stillwater County Courthouse, Conference Room. Proposals received after the aforementioned time and date will not be considered.
A single site visit and tour will be offered to interested parties on May 1st, 2023 at 2:30 p.m. Prospective naming rights partners are encouraged to participate. Contact the Stillwater County Planning office at 406-322-8055 for details. For the full RFP please click here or stop at the Stillwater County Planning office located at 431 Quarry Road, Columbus, MT 59019 for a copy.
Audit Report
AUDIT PUBLICATION INTRODUCTION
An audit of the affairs of STILLWATER COUNTY, Montana, has been conducted by OLNESS & ASSOCIATES, PC. CERTIFIED PUBLIC ACCOUNTANTS. The audit covered the fiscal year ended June 30, 2021. Section 2-7-521, MCA, requires the publication of the following summary of significant findings.
Summary of Significant Findings
The audit report for the fiscal year ended June 30, 2021 contained an Independent Auditor’s Report on the basic financial statements. The report issued for the fiscal year ended June 30, 2021 was qualified.
The audit report also contained other auditor’s reports. Following is a listing of the reports and a summary of the findings included. This is only a summary and is not intended to be used as an audit report.
1. REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
2. REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY THE UNIFORM GUIDANCE
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
SEGREGATION OF DUTIES
AUDITOR PREPARED FINANCIAL STATEMENTS
CASH AND INVESTMENTS BANK RECONCILIATIONS
CONTINUE DEVELOPMENT OF ACCOUNTING PROCEDURES MANUAL
CONTINUE CROSS-TRAINING IN THE TREASURER’S OFFICE
EXPENDITURE BUDGETS OVERSPENT
3. REPORT ON PRIOR AUDIT RECOMMENDATIONS
4. CORRECTIVE ACTION PLAN
Public Inspection of Audit Report
The complete audit report is on file in its entirety and open to public inspection.
Multiple Board & Committee Vacancies
Myers Creek Road Closure
As of June 10, 2021, Myers Creek Road from the Ranger Station to the end has been closed. The road is unpassable and not safe for public travel. The County will be working towards a repair that can make the road safe at least for ATV travel.