RFQ for IT Managed Services

Request for Qualifications for Information Technology Managed Services

Stillwater County is requesting professional I.T. Managed Services proposals from a qualified firm or team of consultants to provide professional IT managed services including but not limited to technical support, assistance, hardware and software management, troubleshooting, and network system maintenance to Stillwater County. Questions regarding RFQ requirements must be received via email by August 2nd, 3:00 p.m., 2022. Late questions will not receive responses. Questions can be submitted to Christine Baker, Planning Department at cbaker@stillwatercountymt.gov. Proposals containing the information required by this RFQ, must be received no later than August 5th, 2022, 3:00 p.m. Proposals shall be submitted in a sealed envelope and plainly marked “RFQ I.T. Managed Services“. Proposals must be submitted to: Tyrel Hamilton, Commission Chair, PO Box 970, 431 Quarry Road Columbus, MT 59019. Copies of the detailed request for qualifications (RFQ), including a description of the services to be provided by respondents can be obtained by contacting the Stillwater County Planning Office at 406-322-8050, or in person at 431 Quarry Road, Columbus, MT 59019-0970. Click here to view the full RFQ online

Publish:         Stillwater County News on July 21st and July 28th         

Revised RFQ 08/11/2022

Click here to view the Revised RFQ for IT Managed Services

Questions Received Regarding RFQ for IT Managed Services

  • Question received 08/01/2022:

Question: “How many pages does the submittal need to be, including diagrams and answers?”

Answer: Per page 6 of the RFQ Submittal Requirements, submittals should not exceed 10 pages (front & back).

Invitation to Bid on Solid Waste Roll-Off Boxes

The Stillwater County Solid Waste Department is accepting sealed bids for eight (8) 40 cubic yard roll-off boxes, one (1) 30 cubic yard roll-off box, and two (2) square 40 cubic yard compaction containers.
An envelope containing the bid must be marked “Roll-off Box Containers” and mailed to:
Finance Department
P.O. Box 795
Columbus, Mt. 59019
Or delivered to:
Finance Department, located on the 2nd floor of the Stillwater County Courthouse.
Ph. (406) 322- 8037
Sealed bids must be received no later than August 4, 2022 at 4:30 pm. Bid opening will be at the Board of County Commissioners Agenda Meeting on August 9, 2022.
Winning bidder must make arrangements within 30 days of receiving notice or boxes will be offered to the next highest bidder.
Roll-off boxes and compaction boxes may be seen at the Stillwater County Solid Waste site, 248 Hwy 10 West, just west of Park City, during regular business hours.
For more information, call (406) 322-5364, Monday through Thursday 7:00 am to 5:30 pm.

Click here to view the Bidding Instructions

Click here to view and download the Bid Form

Invitation to Bid Roll-Off Truck Chassis

INVITATION FOR BID

PURCHASE OF ONE (1) CURRENT YEAR NEW MODEL ROLL-OFF TRUCK CHASSIS

Sealed bids for the purchase of one (1) Current Year New Model Roll-Off Truck Chassis will be received in the Finance Department at the Stillwater County Courthouse, P.O. Box 795, Columbus, MT 59019, until 4:30 PM on August 22, 2022. Bids will be opened and read aloud on Tuesday, August 23, 2022 at 9:00 AM during the Commissioners Agenda Meeting located on the First Floor of the Courthouse, 400 3rd Ave N, Columbus, MT 59019. Envelopes containing bids will be marked “New Current Model Year Roll-Off Truck Chassis Bid”. The following specifications shall apply:

1) Minimum 180 inches cab to axel

2) Minimum GVRW 69,820lbs

3) 430 minimum horsepower diesel engine

4) Conventional Cab

5) Front Axel rated 20k minimum

6) Rear Axel rated 46k minimum

7) Pusher Axel rated 13.2k minimum

8) Frame rails RBM 2,132,000 minimum

9) Fuel Tank 90 US gal minimum

 Full and detailed specifications on the equipment to be furnished may be obtained at the office of the Finance Department, 400 3rd Ave N, or by calling Theresa Comfort at 406-322-8037, Stillwater County Courthouse, Columbus, MT 59019. Questions pertaining to the equipment may be made by contacting the Stillwater County Solid Waste Supervisor at P.O. Box 117, Columbus, MT 59019 or by calling Pam Cunningham at 406-322-5364 during regular business hours, 7:00 am-5:30 pm Monday through Thursday. No bids may be withdrawn after the scheduled time for the public opening of bids. The County Commissioners reserve the right to reject any and all bids received, to waive bid irregularities, to postpone the awarding of a contract for a period not exceeding thirty (30) days, and to accept the bid which is in the best interest of Stillwater County and Stillwater County Solid Waste Department. /s/ Stillwater County Commissioners: Tyrel Hamilton, Chairman, Steve Riveland, Member.BI

BID PACKET (PDF)

BID SPECS (PDF)

Publish: 2 weeks, August 4, 2022 and August 11, 2022

Notice of Public Hearing

NOTICE OF PUBLIC HEARING

FOR CONSIDERATION OF AMENDING SOLID WASTE POLICY 6.00: RATES

INCREASING SOLID WASTE ASSESSMENT RATES

NOTICE IS HEREBY GIVEN that the Board of County Commissioners will conduct a public hearing on August 16, 2022, at 9:30 AM, to consider amending Policy 6.00: Rates; increasing the Solid Waste Assessment Rates and Policy 8.00: Rate Schedule/Commercial Rate Schedule. The Stillwater County Solid Waste District Board recommended a rate increase of six percent (6%) per unit and a six percent (6%) increase annually for three (3) years thereafter; with a review in 2025 for 2026. This fee increase does not apply to the City of Columbus. Any taxpayer or resident may appear at the hearing and be heard for or against any part of the proposed fee increase.   The Commission will make a decision on Tuesday, August 23, 2022, at 9:00 A.M. during their agenda meeting located at the County Courthouse, 400 E. 3rd Ave North, 1st Floor, Columbus, Montana.  All written comments will be accepted at or before the public hearing and addressed to Stillwater County Commissioners, P.O. Box 970, Columbus, MT 59019. For further information call 322-8010.  /s/ Board of County Commissioners: Tyrel Hamilton, Chair; Steve Riveland, Member.

Publish August 4, 2022 and August 11, 2022, in the Stillwater County News.

Public Hearing

PROPOSED PIONEER LANDING SUBDIVISION (P.U.D)

The Stillwater-Columbus City-County Planning Board will conduct a Public Hearing at 5:30 PM on Tuesday, July 26th, 2022 at the Stillwater County Pavilion, located at 328 E. 5th Ave N., in Columbus to receive comments and input regarding the proposed Pioneer Landing Subdivision.

Gaston Engineering, on behalf of Lokahi, LLC, has submitted a preliminary plat application and materials for the proposed Pioneer Landing Subdivision, A P.U.D. The proposed subdivision consists of approximately 69.55 acres with 62 townhouse lots, 83 single-family lots, 3 commercial lots, and 12 open space lots. 

The proposed subdivision is located on the north side of Centennial Road, north of Columbus, with access from Centennial Road and Bayou Drive (proposed to be renamed Tempest Drive). City water and sewer is proposed to be extended to serve the subdivision, and annexation into the City of Columbus is proposed. The property is legally described as being COS 246564 and Tract 3A-1A of COS 371158, situated in the N ½ of Section 21, T 2 S, R 20 E, Stillwater County, Montana.

The complete application can be viewed at the Stillwater County Planning Office located at 431 Quarry Road, in Columbus, or online by CLICKING HERE.

For questions or comments, please contact Stillwater County’s contracted Planner, Forrest Mandeville at 406-690-1933 or Forrest@ForrestMandevilleConsulting.com

Audit Report

AUDIT PUBLICATION INTRODUCTION

An audit of the affairs of STILLWATER COUNTY, Montana, has been conducted by OLNESS & ASSOCIATES, PC. CERTIFIED PUBLIC ACCOUNTANTS. The audit covered the fiscal year ended June 30, 2021. Section 2-7-521, MCA, requires the publication of the following summary of significant findings.

Summary of Significant Findings

The audit report for the fiscal year ended June 30, 2021 contained an Independent Auditor’s Report on the basic financial statements. The report issued for the fiscal year ended June 30, 2021 was qualified.

 The audit report also contained other auditor’s reports. Following is a listing of the reports and a summary of the findings included. This is only a summary and is not intended to be used as an audit report.

1. REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS

2. REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY THE UNIFORM GUIDANCE

SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SEGREGATION OF DUTIES

AUDITOR PREPARED FINANCIAL STATEMENTS

CASH AND INVESTMENTS BANK RECONCILIATIONS

CONTINUE DEVELOPMENT OF ACCOUNTING PROCEDURES MANUAL

CONTINUE CROSS-TRAINING IN THE TREASURER’S OFFICE

EXPENDITURE BUDGETS OVERSPENT

3. REPORT ON PRIOR AUDIT RECOMMENDATIONS

4. CORRECTIVE ACTION PLAN

Public Inspection of Audit Report

The complete audit report is on file in its entirety and open to public inspection.

Multiple Board & Committee Vacancies

Myers Creek Road Closure

As of June 10, 2021, Myers Creek Road from the Ranger Station to the end has been closed. The road is unpassable and not safe for public travel. The County will be working towards a repair that can make the road safe at least for ATV travel.

Stillwater County Capital Improvement Plan (CIP)

Beartooth Front Decision